- ABOUT OMWA -

OMWA - Committees

Committees 2014 - 2015


President Andrew Henry
1st Vice President Peter Chilibeck
2nd Vice President John Stuart
Past President N/A
Secretary Ed Houghton

EXECUTIVE COMMITTEE

The primary role of the Executive Committee is to take steps on behalf of the Board of Directors of the Ontario Municipal Water Association in fulfilling its oversight responsibilities and to accomplish its work in the most efficient way. The Executive Committee has the authority to make decisions and ensures that the decisions of the Board are carried out. The Executive Committee plays a vital role in the success of the Association. The Executive Committee’s authority derives from the authority of the Board however the Committee is responsible to the Board and is bound by the voting power of the Board. Specifically the roles of the Executive Committee are as follows: • Exercising some delegated powers of the Board and to act on behalf of the Board on urgent matters between regularly scheduled meetings. • To serve as a sounding board for management on emerging issues, problems and initiatives. • Has the responsibility for contractor evaluation and compensation and make recommendations of same to the Board. • To consider and recommend for approval by the Board, the Association’s medium to long-term strategy, with particular attention to the human, physical and financial resources required to achieve the strategic objectives. • To approve and recommend to the Board the Association’s the annual operating budget, in order to achieve the objectives of the approved strategy and to ensure the implementation of the approved budgets. • To provide advice about the overall day-to-day business of the Association whilst maintaining the appropriate balance between implementation of policy and duties and responsibilities of the Executive Director. • To act and consider such other matters as may be considered by an Audit and Finance Committee. • To review and approve the agenda of meetings of the Board of Directors • To act and consider such other matters as may be considered by a Nominations Committee such as reviewing the names of potential directors for the Board of the OMWA and prepare a list of qualified candidates to be considered and approval at the Annual General Meeting of the Association. • Report to the Board as a whole the activities and decisions made by the Executive Committee. • The Executive Committee shall monitor legislative and regulatory changes that may affect our various members and provide advice to the Board regarding the status, interpretation and implications of the changes. The Executive Committee cannot do the following: • Amend the Association’s bylaws. • Elect or Remove Board members. • Hire or fire the Executive Director • Approve or change the operating budget. • Make major decisions such as eliminate programs, approve mergers or dissolve the corporation. The membership of the Executive Committee shall be the President, Past President, Chairman and the Vice President(s). The Executive Director serves as a non-voting member of the Executive Committee. The quorum shall be a simple majority of the voting members of the Committee.

Members of the Committee

Rosemary K. MacLennan, President
Peter Chilibeck, Chair
Doug Lawrance, Vice President
John Thompson, Vice President
Ed Houghton, CEO (non-voting)


AWARDS COMMITTEE

The Awards Committee has the primary responsibility of preparing a “Call for Nominations” of qualified recipients for the OMWA Awards. The OMWA has three awards that are generally, but not necessarily, given annually for recognition of deserving recipients. Those awards are the Award of Exceptional Merit, the Don Black Award and the Industry Leadership Award. The recipients of these Awards are typically recognized at the Annual General Meeting. Specifically the roles of the Awards Committee are as follows: • Approve the “Call for Nominations” document to be sent to our OMWA members through various means. • To review the nominations and make recommendations to the Board the selected deserving recipients. • To assist the President with the presentation of the Awards at the OMWA Annual General Meeting. • From time to time to review the appropriateness of the OMWA Awards. • To ensure that all the past and present recipients are identified on the OMWA website. • Provide timely and periodic reports to the Board of Directors. The Awards are as follows: AWARD OF EXCEPTIONAL MERIT: Initiated in 1993, the OMWA Award of Exceptional Merit is awarded to those individuals who have made a contribution of exceptional merit to the OMWA and the waterworks industry either over an extended period of time or by distinguished service to a special project. DON BLACK AWARD: Initiated in 2000, the OMWA Don Black Award in honour of OMWA's former Executive Director recognizes the contribution of those individuals or public water authorities who have demonstrated outstanding and dedicated service in support of the principles of the Ontario Municipal Water Association. OMWA INDUSTRY LEADERSHIP AWARD: Initiated in 2012 the OMWA Industry Leadership Award is awarded for significant and continuous contribution to the water industry. The membership of the Awards Committee shall be comprised of at least three (3) interested Board members along with the Executive Director and Membership and Conferences Coordinator. The number of committee members shall include a suitable contingent to ensure that all functions are sufficiently resourced.

Members of the Committee

Vice President John Thompson - Chair
Vice President Peter Chilibeck
Director, Mark Howson
Director Nick Benkovich
Executive Director Ed Houghton (non-voting)
President Rosemary MacLennan (ex oficio)


CONFERENCES PLANNING COMMITTEE

The Conferences Planning Committee has the primary responsibility to assist with the planning of Ontario’s Water Conference & Trade Show in partnership with the OWWA and OWWEA and to plan and implement an Ontario Water Symposium Conference. The Committee will also keep an up to date calendar of other water related conferences and seek attendance from OMWA Directors to attend appropriate conferences. Specifically the roles of the Membership and Outreach Committee are as follows: Ontario’s Water Conference & Trade Show: • The Conferences Planning Committee shall be an integral part in the planning of Ontario’s Water Conference and Trade Show (joint conference). The committee is responsible for the development of the OMWA Concurrent Sessions and the OMWA Government Updates Sessions at the joint conference. • Recommend and secure the appropriate speakers for OMWA Concurrent and Government Update Sessions. • Provide timely and periodic reports to the Board of Directors. Ontario Water Symposium: • To assist with the planning of an Ontario Water Symposium (symposium) as an opportunity for information and knowledge sharing for the entire water and wastewater industry. Assist with the preparation of a “Call for Papers” for the symposium. • Source and solicit keynote speakers, presenters and volunteers required to support the implementation of a water symposium. • Identify, select and recommend conference themes and topics consistent with OMWA policies and mandate. • Approve conference location. • Coordinate the development of conference related activities. • Contribute to the development of a conference evaluation survey. • Provide guidance and advice on the marketing/financial opportunities related to the OMWA Communications Strategy. • Provide timely and periodic reports to the Board of Directors. Other Water Related Conferences: • Ensure the development of an up to date calendar that identifies various other water related conferences complete with dates and locations. • Identify the conferences that OMWA should be present either through the participation in a Trade Show or presence by OMWA contractors and/or directors. • Ensure that there is appropriate budget to be present at appropriate conferences and raise the profile of the OMWA. • Provide timely and periodic reports to the Board of Directors. The membership of the Conference Planning Committee shall be comprised of at least three (3) interested Board members along with the Executive Director and Communications Coordinator. The number of committee members shall include a suitable contingent to ensure that all functions are sufficiently resourced.

Members of the Committee

Director Brigitte Roth - Chair
Past President Andrew Henry
President Rosemary MacLennan (ex oficio)
Director Susan MacFarlane
Executive Director Ed Houghton (non-voting)


MEMBERSHIP AND OUTREACH COMMITTEE

The Membership and Outreach Committee has the primary responsibility to approve and recommend to the Board a membership program that includes classifications of members, a dues structure to ensure sustainability, membership benefits, plans to promote and grow membership and other duties as delegated by the Association’s Board of Directors. Specifically the roles of the Membership and Outreach Committee are as follows: • From time to time review the appropriateness of the various classifications of the OMWA membership. • To review and make recommendations to the Board the membership dues structure. • Ensure the development of a membership strategy that identifies member needs and ensures membership retention and membership growth. • To act as “Ambassadors” of the OMWA to its members and in so doing will inform members of the activities of the Association identify any concerns members have about the Association and identify the challenges they face. • To directly assist in the recruitment of new and existing members • Provide timely and periodic reports to the Board of Directors. The Membership and Outreach Committee shall be comprised of at least three (3) interested Board members along with the Executive Director and Membership and Conferences Coordinator. The number of committee members shall include a suitable contingent to ensure that all functions are sufficiently resourced.

Members of the Committee

Director Susan MacFarlane - Chair
Vice President Doug Lawrance
Vice President John Thompson
Director Andy Bruziewicz
Director Nick Benkovich
Executive Director Ed Houghton (non-voting)
President Rosemary MacLennan (ex oficio)


PUBLICATION & COMMUNICATIONS COMMITTEE

The Publication and Communications Committee has the primary responsibility to ensure timely and effective communication and provide the latest developments to both the membership and the larger water community. The Committee will ensure that OMWA Communications appropriately captures the mission, vision and strategic plan of the Association. Overall, the Publications and Communications Committee assists in the development of a long-term communications strategy and recommends the adoption of the plan to the Board of Directors. Specifically the roles of the Membership and Outreach Committee are as follows: • Provide advice on the communications strategic planning process. • Assessment and evaluating delivery of the communications against the needs and/or expectations of the membership. • Recommend communications initiatives to the OMWA Board of Directors. • Support the efforts of the Communications Coordinator through the development of member messages, Pipeline articles, creation of an OMWA on-line publication, • Monitor Website for appearance and content and ensure regular review of website traffic to better understand the needs and expectations of our members. • Provide oversight of E-News communications sent out to our members. • Assist with timing and content of external publications thought various channels including website, E-News, Pipeline Magazine, News Releases and Social Media. • Liaise with the various OMWA Committees and coordinate their communication messages to our members. • Provide guidance and advice on the marketing/financial opportunities related to the OMWA Communications Strategy. • Provide timely and periodic reports to the Board of Directors. The membership of the Publications and Communications Committee shall be comprised of at least three (3) interested Board members along with the Executive Director and Communications Coordinator. The number of committee members shall include a suitable contingent to ensure that all functions are sufficiently resourced.

Members of the Committee

Director Patrick Merlihan – Chair
Director Susan Macfarlane
Director Andy Bruziewicz
Director Jim Keech
Past President Andrew Henry
Executive Director Ed Houghton (non-voting)
President Rosemary MacLennan (ex oficio)